Parks and Recreation Meeting Minutes of Monday, October 15, 2012
Room 5 at Town Hall at 7:00pm
Attendance:
Committee Members: Rita Mullin (RM), Mike Fitzpatrick (MF), Sergio Coviello (SC), Ron Kern (RK), Heidi Cushing-Candelario (HC)
Staff: Marty Tilton (MT), Maureen Stevens (MS), Sheila Sturdevant (SS)
Tardy: Billie Luker (BL) arrived at 7:07pm
Absent: Patricia Fillmore (PF), Lynne Clemens (LC)
Call to order: 7:02pm; Quorum, called by Rita Mullin
Audience of Citizens:
Acceptance of Minutes: 9/5/12, 9/17/12, 10/1/12
(MF) Mike Fitzpatrick made a motion to accept the meeting minutes of 9/5/12 as is.
(SC) Sergio Coviello seconds the motion.
No discussion had.
Approved: 5 Opposed: 0 Abstained: 0
Motion passed
(MF) Mike Fitzpatrick made a motion to accept the meeting minutes of 9/17/12 as is.
(SC) Sergio Coviello seconds the motion.
No discussion had.
Approved: 5 Opposed: 0 Abstained: 0
Motion passed
(MF) Mike Fitzpatrick made a motion to accept the meeting minutes of 10/1/12 as is.
(SC) Sergio Coviello seconds the motion.
No discussion had.
Approved: 5 Opposed: 0 Abstained: 0
Motion passed
New Business: None
Old Business
• Park Director Update
o Skate Park Update:
Received permit stickers for the Skate Park. Maureen passed around for everyone to see. Liability form is done. We are waiting on receiving signs for park. After sign is done Rita will put notice in paper.
o Clarke Park:
The drive way has been paved, received monies from a grant. Received all new playground equipment except for merry go round. Equipment will be installed after the Haunted playground event.
o Fields: The fields are in beautiful condition. We are renting the turf field to outside towns for football and other leagues due to Triple E threat.
Page 2
• Recreation Director Update(MS)
o New Session: Programs are doing ok. Saturday programs are doing very well.
o Topsfield Fair Tickets: We sold out of all admission tickets!
• Operation Director Update (MS)
o Community Impact Permits: Maureen met with police chief Murphy regarding Community Impact permits and the new policies and procedures. Any large public grouping that fall within in specific category will be mandated to go through a permitting process including the police and fire depts. If the event does not require a permit outside P&R it will be noted. Maureen will have permit forms/process completed soon. She is trying to have process online.
• LUC Updates (RM)
o Golf Tournament: Golf tournament went great. Made around $5700 profit. Received great feedback.
• CIT Updates (RM)
o Format: Rita will bring in format tablet to next meeting to see what P&R committee can contribute. .
• FONRPRC Updates (SS):
o Black Friday Bowl: Sheila summarized status of Black Friday bowl. Also summarized upcoming event: Babysitting night 11/30/12, winter craft fair 12/2/12, Youth dances in January and February.
Other Business
• Wine and Food 2013
Maria Brown asked for purpose statement clarification for this upcoming wine and food. Committee confirmed that office can decide on language in letter. Will be earmarked for a community center.
• Signs at fields (BL): a citizen is wondering why we can not post the “Little boy sign” at the NRLL field. It is an anti bullying message that is fields all over the world. Our committee did not want to hang it in our park because they thought it was gender specific and did not want to offend anyone. They are trying to be politically correct. Also it opens up the door for others wanting to post signs. Rita Mullin has asked to put back on next agenda. Mike Fitzgerald has asked for the verbiage of the sign to be emailed to all committee members.
• Next Meeting date (SS)
11/5/12 in Room 5 at Town Hall at 7pm
12/3/12 in Room 5 at Town Hall at 7pm
1/7/13 in Room 5 at Town Hall at 7pm
• Adjournment
(RK) Ron Kern made a motion to adjourn meeting at 7:43 pm.
(SC) Sergio Coviello seconds the motion.
Approved: 6 Opposed: 0 Abstained: 0
No Discussion-Motion Passed
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